Lightning presentation upload deadline: Friday 4 October 2019 5 PM AEST

The AIEC 2019 program will be announced in July 2019
Visit the AIEC 2019 website to bookmark the program tab

AIEC 2019 Website

Awards

All AIEC Lightning presentations will automatically be considered for the AIEC 2019 Best Lightning Presentation Award, which is announced during the closing ceremony on Friday.

Delegates can vote on their favourite lightning presentations. The presentation with the most likes receives the award.

To view the 2018 winner please click on the "Examples" tab above.



Good Luck!

Specifications

Specifications set by the AIEC2019 committee.

Browser requirements

Google Chrome recommended. The website will work on all devices and browsers with an internet connection.

File size

50MB maximum, including videos

Screen ratio

Landscape 16:9

Number of slides

Maximum of five slides, including one title slide and four content slides

File formats

PowerPoint .pptx, .pdf, .mp4 and .mp3

AV Enabled

Audio and video in file is allowed

Deadline

Lightning presentation upload deadline: Friday 4th October 2019 5 PM AEST

Lightning Sessions

Lightning sessions are scheduled as part of the program. Please contact the organiser with any questions.

Lightning presentation guidelines

Congratulations on being accepted as a lightning presenter at AIEC 2019 in Perth.
The information below provides guidelines, recommendations and tips on how to design and structure your presentation. Please also read the specifications and FAQs before preparing your presentation. A PowerPoint template is provided under the template tab; this is optional and we encourage you to use your own templates.


Presentation design tips

  • All lightning presentations should be a visual presentation of your submitted abstract.
  • Presentations should be well thought out and visually appealing, with a balance of text, graphics and neutral space.
  • Make your presentation clear and clean; avoid unnecessary clutter and special effects that do not add value.
  • Professional designers recommend using no more than 33 words per slide.
  • The movement (pathway) of the eye through the presentation should be natural (down columns and along rows).

  • Title

  • The title slide should have the same title as in the submitted abstract and program.
  • Include the name of the presenter(s) and the institution or organisation where the work was completed, if applicable.

  • Fonts

  • Use upper and lower case for general content as the use of ALL-CAPITAL text is difficult to read
  • Avoid using a mixture of type/font styles
  • Recommended font size 28pt or larger in a sans serif font such as Tahoma or Arial

  • Content

  • All presentation should be prepared in English
  • Avoid long sentences and large blocks of text
  • The text should be brief throughout, i.e. any description of methods should be simple and concise
  • The message should be clear and understandable without the requirement of oral explanation
  • Results should be presented as graphically as possible:
    • avoid large tables of data
    • if possible, rely on photographs, drawings and/or graphs.
  • Use the space to attract your audience for discussion, not to present complex details of methods and results
  • Avoid abbreviations, acronyms and jargon

  • Layout

  • PowerPoint 16:9 landscape format
  • Use single spacing
  • Have enough blank space – too much text without breaks is overwhelming
  • Use margins around the edge of the slides and ensure that there is enough space between columns
  • Use symbols and colour
  • Insert photos or graphics, but do not insert too many images or images without a clearly linked explanation to the topic
  • If you are inserting figures or graphs, a short heading and legends are essential
  • Template

    We recommend reading the Guidelines and FAQs before creating your lightning presentation. The use of the generic PowerPoint template below is optional. We encourage you to use your own templates, but please ensure your first slide is a ‘title slide’ and includes the title as it appears in the AIEC program, and the list of all speakers.

    Lightning presentation Template

    Lightning presentation examples




    Useful Links

    AIEC 2018 posters https://aiec2018.paperlessevents.com.au/

    FAQs

    Creating my Lightning presentation

    Uploading my Lightning presentation

    • I have forgotten my logins! What do I do?
      • Click on the "Recover Login Details" underneath the logins on the presenter home page. Input the email you registered for the conference with. An email will be resent to your this address. Check your spam and junk inboxes incase the email has been marked as spam.

    • How do I know if my Lightning presentation has uploaded successfully?
      • If you can see your lightning presentation’s filename in ‘Your Files’ section, then it has successfully uploaded. If you don't see your file, then there has been an issue with the upload. This could be due to file size or internet connection. Try refreshing your browser and uploading again. If it's still not visible you can contact the help desk and our support staff can help with the upload.

    • I have uploaded my Lightning presentation… What do I do now?
      • Make sure you have answered the post-upload questions as these pertain to how your info is displayed on the lightning presentation website. For example: Do you want to allow delegates to download a PDF or contact you via email or social media? If you have allowed such permissions, make sure your details are up-to-date. You can see what details we have in the system after you have logged in to your portal and navigated to ‘Update My Details’.

    • I want to upload my own PDF for download or I want to upload multiple files
      • Your portal allows for multiple uploads. If you would like submit your own PDF version of your lightning presentation or you have used media in your presentation and you need to upload the files in addition to your presentation, please do so through the portal at the same time as your presentation upload.

    • I uploaded my Lightning presentation… Where's my preview!
      • We convert all the posters to HTML so they can be viewed on the website. Please allow up to 72 hours for your presentation to be made available for preview. You will receive an email from us letting you know that it's ready.

    • Help! Something looks a little different!
      • Sometimes formatting shifts occur and we can definitely fix them up. Contact the help desk to let us know the issue and what slide is looking different, and we will reconvert the file for you!

    PowerPoint questions

    • How do I record audio and embed it into my Lightning presentation?
      • You can navigate to the ‘Insert’ tab in the PowerPoint toolbar, from there click on ‘Audio’ and choose either ‘Audio on my PC’ or ‘Record Audio’. If you have already recorded your audio, browse to your file and click insert. Do not drag your file from your browser window onto the slide. If you want to record directly into the slide, choose the ’Record Audio’ option and it will start recording. Most smartphone headphones have a microphone that can also be used.

    • How do I get my video to play automatically on a slide change?
      • Click on the video you want to play automatically, then click on ‘Animations’ in the top toolbar. From here, you can click on ‘Animation Pane’ which will open up all the animations within your slide. The video will be highlighted. Use the dropdown to change the video to ‘With Previous’.

    • How do I export my entire Lightning presentation as a video?
      • For PowerPoint for Windows you can export your Lightning presentation as a video if you want to maintain all your animations, transitions and audio commentary. You can do this by going to ‘File’ down to ‘Export’ down to ‘Create a Video’ and choose ’Use recorded timings and narrations’ then click ‘Create Video’.

    At the conference

    • What do I do when I get to the conference?
      • Your lightning presentation will be displaying on dedicated screens throughout the lightning lounge. Check that your lightning presentation is displaying correctly and familiarise yourself with how to use the touchscreen.

    • What is a Lightning ‘session’?
      • Presentations will be grouped into lightning sessions that will take place in the lightning lounge and scheduled concurrently with other sessions.
        Each lighting presentation will have approximately five minutes to present at the start of the session.
        A lightning session will typically include four presentation in a 75-minute session:
        Chair introduction (5 minutes)
        Presentation #1 (5 minutes)
        Presentation #2 (5 minutes)
        Presentation #3 (5 minutes)
        Presentation #4 (5 minutes)
        Small group discussions (2 rounds) at the touchscreen terminals

    • What time is my Lightning session?
    • What is the role of the chair in the Lightning session?
      • The chair of the lightning session will be there to help presenters manage the group and help facilitated the discussion. The chair will briefly introduce the presenters at the start of the session and provide a brief explanation of how the session will run. Once all the presentations are completed (see above), the presenters and delegates will physically move from the presentation stage to the individual terminals and continue the discussion and Q&A in smaller groups

    • Where and when do I have to meet the chair of my session?
      • Please ensure you arrive at the Lightning Lounge at least 15 minutes before the start of your session, and speak to the chair of your session to let them know you have arrived.
        The organisers will also email you in advance to introduce you to your session chair and other lightning presenters scheduled in the same session.

    • What audiovisual is available at the conference?
      • Presenters will have the use of a microphone for the first part of the session (during the 5-minute presentation). A screen and projector will be available to present at this time. However, once presentations are completed, there will be no audio-visual equipment available during the discussion part, other than the touchscreen terminals.
        After all presentations are completed, the rest of the session will be dedicated to smaller group discussions. The audience will split up into smaller groups within the Lightning Lounge.

    After the event

    Best Lightning presentation Award

    Help Desk

    We have an email system in place to help with any enquiries relating to creating your lightning presentation.


    Click the link below to email your enquiry.
    AIEC2019@paperlessevent.com.au