Lightning presentation upload deadline: Friday 4 October 2019 5 PM AEST The AIEC 2019 program will be announced in July 2019 Visit the AIEC 2019 website to bookmark the program tab AIEC 2019 Website
All AIEC Lightning presentations will automatically be considered for the AIEC 2019 Best Lightning Presentation Award, which is announced during the closing ceremony on Friday.
Delegates can vote on their favourite lightning presentations. The presentation with the most likes receives the award.
To view the 2018 winner please click on the "Examples" tab above.
Specifications set by the AIEC2019 committee.
Google Chrome recommended. The website will work on all devices and browsers with an internet connection.
50MB maximum, including videos
Maximum of five slides, including one title slide and four content slides
PowerPoint .pptx, .pdf, .mp4 and .mp3
Audio and video in file is allowed
Lightning presentation upload deadline: Friday 4th October 2019 5 PM AEST
Lightning sessions are scheduled as part of the program. Please contact the organiser with any questions.
Congratulations on being accepted as a lightning presenter at AIEC 2019 in Perth. The information below provides guidelines, recommendations and tips on how to design and structure your presentation. Please also read the specifications and FAQs before preparing your presentation. A PowerPoint template is provided under the template tab; this is optional and we encourage you to use your own templates.
AIEC 2018 posters https://aiec2018.paperlessevents.com.au/
Look at the example lightning presentations, read through the guidelines and FAQs, and download the PowerPoint template to use as a guide. Think of the best way you can get your point across within the five slide limit. The lightning presentation website will be available for 12 months after the event, so if delegates miss your presentation you can still inform them by providing a link to your lightning presentation.
Yes! However, we are converting from PowerPoint to HTML format - most of the PowerPoint functions are maintained during this process, but some may not be supported. Stick to basic animations and transitions or contact the help desk to see if what you want to use will work.
Check out last year's posters AIEC2018 Poster website
Click on the "Recover Login Details" underneath the logins on the presenter home page. Input the email you registered for the conference with. An email will be resent to your this address. Check your spam and junk inboxes incase the email has been marked as spam.
If you can see your lightning presentation’s filename in ‘Your Files’ section, then it has successfully uploaded. If you don't see your file, then there has been an issue with the upload. This could be due to file size or internet connection. Try refreshing your browser and uploading again. If it's still not visible you can contact the help desk and our support staff can help with the upload.
Make sure you have answered the post-upload questions as these pertain to how your info is displayed on the lightning presentation website. For example: Do you want to allow delegates to download a PDF or contact you via email or social media? If you have allowed such permissions, make sure your details are up-to-date. You can see what details we have in the system after you have logged in to your portal and navigated to ‘Update My Details’.
Your portal allows for multiple uploads. If you would like submit your own PDF version of your lightning presentation or you have used media in your presentation and you need to upload the files in addition to your presentation, please do so through the portal at the same time as your presentation upload.
We convert all the posters to HTML so they can be viewed on the website. Please allow up to 72 hours for your presentation to be made available for preview. You will receive an email from us letting you know that it's ready.
Sometimes formatting shifts occur and we can definitely fix them up. Contact the help desk to let us know the issue and what slide is looking different, and we will reconvert the file for you!
You can navigate to the ‘Insert’ tab in the PowerPoint toolbar, from there click on ‘Audio’ and choose either ‘Audio on my PC’ or ‘Record Audio’. If you have already recorded your audio, browse to your file and click insert. Do not drag your file from your browser window onto the slide. If you want to record directly into the slide, choose the ’Record Audio’ option and it will start recording. Most smartphone headphones have a microphone that can also be used.
Click on the video you want to play automatically, then click on ‘Animations’ in the top toolbar. From here, you can click on ‘Animation Pane’ which will open up all the animations within your slide. The video will be highlighted. Use the dropdown to change the video to ‘With Previous’.
For PowerPoint for Windows you can export your Lightning presentation as a video if you want to maintain all your animations, transitions and audio commentary. You can do this by going to ‘File’ down to ‘Export’ down to ‘Create a Video’ and choose ’Use recorded timings and narrations’ then click ‘Create Video’.
Your lightning presentation will be displaying on dedicated screens throughout the lightning lounge. Check that your lightning presentation is displaying correctly and familiarise yourself with how to use the touchscreen.
Presentations will be grouped into lightning sessions that will take place in the lightning lounge and scheduled concurrently with other sessions. Each lighting presentation will have approximately five minutes to present at the start of the session. A lightning session will typically include four presentation in a 75-minute session: Chair introduction (5 minutes) Presentation #1 (5 minutes) Presentation #2 (5 minutes) Presentation #3 (5 minutes) Presentation #4 (5 minutes) Small group discussions (2 rounds) at the touchscreen terminals
The schedule is available on the conference website: www.aiec.idp.com/program-online. Please check the program for the date and time of your session.
The chair of the lightning session will be there to help presenters manage the group and help facilitated the discussion. The chair will briefly introduce the presenters at the start of the session and provide a brief explanation of how the session will run. Once all the presentations are completed (see above), the presenters and delegates will physically move from the presentation stage to the individual terminals and continue the discussion and Q&A in smaller groups
Please ensure you arrive at the Lightning Lounge at least 15 minutes before the start of your session, and speak to the chair of your session to let them know you have arrived. The organisers will also email you in advance to introduce you to your session chair and other lightning presenters scheduled in the same session.
Presenters will have the use of a microphone for the first part of the session (during the 5-minute presentation). A screen and projector will be available to present at this time. However, once presentations are completed, there will be no audio-visual equipment available during the discussion part, other than the touchscreen terminals. After all presentations are completed, the rest of the session will be dedicated to smaller group discussions. The audience will split up into smaller groups within the Lightning Lounge.
Log in to your portal and choose the "SHARE Lightning presentation" button from the left-hand menu. There will be a couple of options and quick links to post your link or you can just copy the link and share.
The website will remain live from the start of the conference to 12 months after the event.
No problem! You will need to contact the help desk and we will make a note to remove your presentation the week following the conference.
All accepted lightning presentations at AIEC will automatically be considered for the Award.
Delegates can vote on their favourite lightning presentation, the lightning presentation with the most likes receives the award.
The award will be announced during the Closing Plenary Lunch on Friday.
We have an email system in place to help with any enquiries relating to creating your lightning presentation. Click the link below to email your enquiry. AIEC2019@paperlessevent.com.au